The job descriptions outlined below represent broad guidelines for the duties of each office. They are not intended to be seen as minimum requirements as additional responsibilities shall be assigned by the President as events dictate. All TCSU Committee members will be expected to help at all TCSU events and all elections held in Trinity College. If it appears that any member of the TCSU Committee is failing to perform the duties of his/her office satisfactorily, any two members of TCSU may propose a motion at an Open Meeting calling for his/her resignation in accordance with s6 ss9 of this constitution.
The President shall be responsible for the overall co-ordination of the activities of the Committee, its business and financial interests and the participation of TCSU in all committees on which TCSU is represented, and ensuring that:
The Committee acts in accordance with the constitution.
All members of the Committee perform the duties of their post.
Policy from Open Meetings is enacted.
S/he shall represent TCSU at CUSU Council.
The Vice-President shall act as immediate deputy to the President. If at any stage the President is absent, the Vice-President shall take over as Acting President. The Vice-President shall act as an intermediary between the President and the rest of the Committee in the matter of grievances about the way in which the business of the Committee is being conducted. The Vice-President shall act with the President and Secretary to remind the Committee members of their duties. The Vice-President shall act as the main channel of communication between TCSU and CUSU, NUS, and other bodies outside the College. S/he shall represent TCSU at CUSU Council, act as CUSU representative at Open Meetings in the absence of a member of the CUSU Executive, and act as returning officer in College for CUSU elections. S/he shall publicise CUSU and NUS activities, and organise the distribution of material received from these bodies.
The Secretary shall have responsibilities consistent with the constitution for setting agendas, taking and distributing minutes and booking rooms for all Committee, Open and Liaison meetings. The Secretary shall be responsible for written communication with the Fellows of the College and other bodies unless the communication falls directly under the responsibility of another post. The secretary shall have responsibility of the Freshers’ Handbook. The secretary shall be responsible for liaising with the editors of Travisty, The Fountain, and the Annual Record. The secretary shall be responsible for creating TCSU Bar and Cleaning Rotas.
The Treasurer has responsibilities outlined in Schedule 4.
The Entertainments Officer shall be responsible for the smooth running of all TCSU entertainment events and the maintenance and usage of all property of TCSU used for entertainment purposes. The Ents Officer will be responsible for advertising and publicising any TCSU entertainments.
The Computing Officer shall be responsible for the maintenance of the TCSU website, which shall contain a minimum of Committee minutes, Committee contact details and the Constitution. S/he shall be responsible for control of College-wide e-mail lists. In addition, s/he shall be a member of the College Computing Committee.
The Female and Male Welfare Officers shall provide pastoral support for female and male TCSU members respectively, whilst also co-ordinating joint welfare events for all TCSU members. They shall represent their welfare and equal opportunities needs in liaison with College authorities. They shall liaise with the CUSU Welfare team, and shall be a member of the College Pastoral Care Committee. In addition they shall be responsible for TCSU representation on matters pertaining to gender, ethnic minority, disability, sexuality or any other issue of inequality. The Welfare Officers will manage the College Families Scheme and the Academic Contacts scheme. The Welfare Officers shall be responsible for advertising and promoting any TCSU welfare events.
The Overseas’ Welfare Officer shall provide pastoral support and represent the needs of overseas members of TCSU in liaison with College authorities. S/he shall be responsible for the production of an Overseas’ Handbook for Freshers. S/he shall be a member of the College Pastoral Care Committee.
The Environmental Officer shall provide pastoral support and represent TCSU members’ housing and environmental needs in liaison with College authorities. S/he shall be a member of the College Pastoral Care Committee. S/he shall be a member of the College Costs Committee. S/he will take responsibility for ‘green’ issues in the college. S/he shall be a member of the College Green Council.
The Services Officer shall be responsible for liaison with the Catering Department. S/he shall be responsible for running the TCSU bar. This includes maintenance of any equipment, purchase and monitoring of stock. S/he shall act as Secretary for the Food Group. S/he shall have responsibility for the implementation of Schedule 2.
The Access and Admissions Officer shall be responsible for co-ordinating TCSU participation in all Admissions related projects. S/he shall organise a contact scheme for interview candidates at Trinity. The Access and Admissions Officer will recruit and run the Access Committee.
All officers will update and maintain an electronic officer manual, a copy of which will be held by the president. These will be presented to each incoming officer during the handover period.